All the Best Microsoft PowerPoint Keyboard Shortcuts
General
Program Shortcuts
First, let’s review some general
keyboard shortcuts for opening, closing, and switching between presentations,
as well as navigating the Ribbon.
·
Ctrl+N: Create
a new presentation
·
Ctrl+O: Open
an existing presentation
·
Ctrl+S: Save
a presentation
·
F12 or Alt+F2: Open
the Save As dialog box
·
Ctrl+W or Ctrl+F4: Close
a presentation
·
Ctrl+Q: Save
and close a presentation
·
Ctrl+Z: Undo
an action
·
Ctrl+Y: Redo
an action
·
Ctrl+F2: Print
Preview View
·
F1: Open
the Help pane
·
Alt+Q: Go
to the “Tell me what you want to do” box
·
F7: Check
spelling
·
Alt or F10: Turn
key tips on or off
·
Ctrl+F1: Show
or hide the ribbon
·
Ctrl+F: Search
in a presentation or use Find and Replace
·
Alt+F: Open
the File tab menu
·
Alt+H: Go
to the Home tab
·
Alt+N: Open
the Insert tab
·
Alt+G: Open
the Design tab
·
Alt+K: Go
to the Transitions tab
·
Alt+A: Go
to the Animations tab
·
Alt+S: Go
to the Slide Show tab
·
Alt+R: Go
to the Review tab
·
Alt+W: Go
to View tab
·
Alt+X: Go
to the Add-ins tab
·
Alt+Y: Go
to the Help tab
·
Ctrl+Tab: Switch
between open presentations
Selecting
and Navigating Text, Objects, and Slides
You can use keyboard shortcuts to
navigate throughout your presentation easily. Try these shortcuts for quick and
easy ways to select text within text boxes, objects on your slides, or slides
in your presentation.
·
Ctrl+A: Select
all text in a text box, all objects on a slide, or all slides in a presentation
(for the latter, click on a slide thumbnail first)
·
Tab: Select
or move to the next object on a slide
·
Shift+Tab: Select
or move to the previous object on a slide
·
Home: Go
to the first slide, or from within a text box, go to the beginning of the line
·
End: Go
to the last slide, or from within a text box, go to the end of the line
·
PgDn: Go
to the next slide
·
PgUp: Go
the previous slide
·
Ctrl+Up/Down Arrow: Move
a slide up or down in your presentation (click on a slide thumbnail first)
·
Ctrl+Shift+Up/Down
Arrow: Move a slide to the beginning or end of your
presentation (click on a slide thumbnail first)
Formatting
and Editing
The following keyboard shortcuts will
save you time so you can edit and format in a snap!
·
Ctrl+X: Cut
selected text, selected object(s), or selected slide(s)
·
Ctrl+C or Ctrl+Insert: Copy
selected text, selected object(s), or selected slide(s)
·
Ctrl+V or
Shift+Insert: Paste selected text, selected
object(s), or selected slide(s)
·
Ctrl+Alt+V: Open
the Paste Special dialog box
·
Delete: Remove
selected text, selected object(s), or selected slide(s)
·
Ctrl+B: Add
or remove bold to selected text
·
Ctrl+I: Add
or remove italics to selected text
·
Ctrl+U: Add
or remove underline to selected text
·
Ctrl+E: Center
a paragraph
·
Ctrl+J: Justify
a paragraph
·
Ctrl+L: Left
align a paragraph
·
Ctrl+R: Right
align a paragraph
·
Ctrl+T: Open
the Font dialog box when text or object is selected
·
Alt+W,Q: Open
the Zoom dialog box to change the zoom for the slide
·
Alt+N,P: Insert
a picture
·
Alt+H,S,H: Insert
a shape
·
Alt+H,L: Select
a slide layout
·
Ctrl+K: Insert
a hyperlink
·
Ctrl+M: Insert
a new slide
·
Ctrl+D: Duplicate
the selected object or slide (for the latter, click on a slide thumbnail first)
Helpful
Slideshow Shortcuts
When you’re ready to start a
presentation, the following keyboard combos should come in handy.
·
F5: Start
the presentation from the beginning
·
Shift+F5: Start
the presentation from the current slide (this one is great when you want to
test out how the slide your currently working on will look in your
presentation)
·
Ctrl+P: Annotate
with the Pen tool during a slideshow
·
N or Page Down: Advance
to the next slide during a slideshow
·
P or Page Up: Return
to the previous slide during a slide show
·
B: Change
the screen to black during a slideshow; press B again to return to the
slideshow
· Esc: End the slideshow
Imdad Ali
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